All information in one place. SokoPro removed unnecessary extra steps from a Newsec Property Manager's daily work

In the daily operations of the real estate sector, managing project documents and technical data can create a significant bottleneck if information is fragmented. Before digital solutions, critical documents were often scattered across various archives and systems. Retrieving information, granting viewing access to external parties, and sharing project documentation was slow.

The most significant benefit of Property Bank is time savings. When all essential material is immediately available in one place, many unnecessary extra steps are eliminated from daily work, reflects Newsec’s Property Manager, Jarno Aalto.

Jarno Aalto, who has worked at Newsec for seven years, is responsible for a diverse real estate portfolio that includes offices, logistics properties, and a hotel, among others. Aalto’s role is to ensure that the technical maintenance of the properties runs flawlessly and that renovation projects launch and progress smoothly.

Project Portfolio functionality puts control directly into the team’s hands

Jarno Aalto actively utilises SokoPro’s Property Bank in several major properties in Helsinki. Property Bank serves as a centralised platform where essential materials, updated drawings, and project documents for the properties are stored, and from which they can be shared with selected individuals.

Aalto also uses the Project Portfolio functionality in his properties. Designated main organisation users can open new projects for properties themselves using pre-created folder structures, manage project participants, and grant required access and viewing rights independently without separate contact requests. The system’s role definitions ensure clear user management.

Although digitalization is the primary rule, paper documents are still occasionally needed on site.

SokoPro’s integration with Grano enables electronic materials to be effortlessly converted into paper printouts for site use, with the correct project reference automatically assigned to the invoice. Redline versions, on the other hand, are easily converted back into digital format using the same functionality,” says Jarno Aalto.

Sokobid streamlines procurement

Aalto has also used SokoPro’s Sokobid tendering tool for major procurement processes, for example. Managing large tendering processes directly through SokoPro has made procurement for renovation projects faster and more transparent than before.

Project managers can grant suppliers direct viewing access to tendering materials in SokoBid, allowing all parties to review up-to-date material. Sometimes the tendering documentation is so large it wouldn’t even fit into an email,” Aalto explains.

Genuine partnership keeps daily operations running smoothly

In addition to reliable software, Aalto praises SokoPro’s customer support and partnership. Bi-annual review meetings with SokoPro Account Manager Niko Hedman ensure that system usage remains optimal and needs are met quickly.

Cooperation has gone really well, and communication is easy in both directions. If problems arise, you always know immediately who to contact. We go through practical examples and new situations with the account manager that haven't come up before,” Aalto describes.

The complete solution makes the difference

SokoPro Property Bank and Sokobid form a comprehensive package that addresses real estate management challenges. The system saves time, clarifies workflow stages, and helps ensure that critical real estate information is always accessible to the right people.

SokoPro works well as a whole. Based on my experience, I can recommend Property Bank to all property managers and industry operators who handle large volumes of documents during renovation projects and wish to streamline their document management.