Housing company information management at your fingertips – SokoPro Property Bank brings transparency in renovations
As a board member or shareholder of a housing company, do you feel like you don’t know what’s going on with your housing company, or that information is difficult to find? In real estate, as in any industry, effective information management is critical — yet it often ends up hidden and fragmented across different operators.
A fundamental but often overlooked truth is that the housing company owns the information on its property, not the property manager.
It is of paramount importance to remember, because all the information about the life cycle of your property – from planning to maintenance – should be in one place, managed by the housing company itself. SokoPro Property Bank is designed specifically for this purpose, as it offers a centralised solution that facilitates data management while increasing transparency and trust between all stakeholders, says SokoPro’s Senior Account Executive Ilona Huuhtanen.
Why is data ownership so critical for a housing company?
- Full control: A housing company must have full control over its data. This guarantees that the company can use the data as it sees fit and change the property management provider if necessary without fearing data loss.
- Benefits for decision-making: By owning the information related to the property, the housing company ensures that it is available for future decision-making. This is important, for example, when planning future renovations or even determining the value of an apartment.
- Security & privacy: When a housing company manages its own data, it can better ensure data security and privacy. This is especially important, for example, for residents' personal data.
- Flexibility & development: Owning your data enables its flexible use and the utilisation of new digital solutions. The housing company can decide which systems and services it uses and develop its operations according to its needs.
- Cost savings: When a housing company manages its data, it is not tied to the systems of certain service providers or data transfer fees. This can bring significant savings in the long run.
Four reasons to choose SokoPro Property Bank
Property Bank is not only a place for storing data, it is also a comprehensive tool that brings tangible benefits to the housing company’s day-to-day activities:
- Data lifecycle management: Property Bank enables efficient data management throughout its lifecycle. All information related to the property is structured and easily accessible from the planning stage to maintenance and possible future renovations.
- Professional project management: Data management for renovations and maintenance activities, whatever their extent, is handled professionally with the help of Property Bank. Their design and implementation phases are archived appropriately, ensuring transparency and traceability at each stage.
- Transparent tendering: Property Bank’s SokoBid add-on tool ensures the transparency of tendering and automatically archives all tendering materials. This makes procurement processes more efficient and helps to find the best solutions for the housing company.
- A clear division of roles in property management: Property Bank clarifies the role of real estate management. The housing company assigns user rights to the property manager, who can then ensure that documents are professionally stored in Property Bank. This promotes collaboration and ensures that the information is always up to date.
Managing the entire lifecycle of a property in one place
With Property Bank, you can create a project for each renovation, property or apartment, all on a single platform.
This centralised approach eliminates information silos and ensures that all necessary information is readily available. Pricing is based on the number of apartments and possible software add-ons, which makes the solution scalable and cost-effective, describes Ilona Huuhtanen.
